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When you're just starting your career, you need all the help you can get managing your time. Even when you're working hard, you could be wasting a tremendous amount of time either by trying to multitask or by focusing too much on minute details.


When you're just starting your career, you need all the help you can get managing your time. Even when you're working hard, you could be wasting a tremendous amount of time either by trying to multitask or by focusing too much on minute details.


Below, we've explained some of best time-management tips everyone should learn in their 20s.


1. There's always time. Time is priorities.

1. 时间是用不尽的,把时间摆在首位。

You never run out of time. If you didn't finish something by the time it was due, it's because you didn't consider it urgent or enjoyable enough to prioritize ahead of whatever else you were doing.


2. Days always fill up faster than you'd expect.

2. 时间总是过得比你想象的要快。

Build in some buffer time. As the founder of Ruby on Rails, David Heinemeier Hansson, said, "Only plan on four to five hours of real work per day."

设置一段缓冲时间。就像Ruby on Rails公司的创始人大卫汉森所说的:“每天只需计划4到5个小时的工作就够了。”

3. Work more when you're in the zone. Relax when you're not.

3. 在单位多做工作,回家就放松。

Some days, you'll be off your game, and other times, you'll be able to maintain your focus for 12 hours straight. Take advantage of those days.


4. Stop multitasking. It kills your focus.

4. 不要同时做多项工作,这会分散你的注意力。

There have been academic studies that found the brain expends energy as it readjusts its focus from one item to the next. If you're spending your day multitasking, you're exhausting your brain.


5. We're always more focused and productive with limited time.

5. 有时间限制的时候我们会更专心,效率更高。

Work always seems to find a way of filling the space allotted for it, so set shorter time limits for each task.


6. Work is the best way to get working. Start with small tasks to get the ball rolling.

6. 进入工作状态最好的方式就是开始工作。从小任务开始逐步进入状态。

The business plan you need to finish may be intimidating at 8 in the morning. Get your mind on the right path with easy tasks, such as answering important work emails.


7. Expectations to do things perfectly are stifling.

7. 预想完美地完成任务会让你倍感压力。

General George S. Patton once said, "A good plan executed now is better than a perfect plan executed next week."


8. More work hours doesn't mean more productivity. Use constraints as opportunities.

8. 工作时间长不代表产量高。把约束当做机遇。

Don't kid yourself into thinking that sitting at your desk will somehow extract work from you. Do whatever you can to finish your current task by the end of regular work hours instead of working into the night.


9. Separate brainless and strategic tasks to become more productive.

9. 将非脑力劳动和脑力劳动分开,这样效率更高。

Ideally, you can brainstorm your ideas and then execute them. If you're constantly stopping your flow of work to rethink something, you're slowing yourself down.


10. Organize important meetings early in the day. Time leading up to an event is often wasted.

10. 尽早安排重要会议。等待是最浪费时间的。

If you have an important meeting scheduled for 4 p.m., it's easy for anxiety to set in and keep that meeting at the front of your mind. Try to get big meetings over with early so you can work without worrying about them.


11. Schedule meetings and communication by email or phone back-to-back to create blocks of uninterrupted work.

11. 安排一段时间只开会、发邮件或电话沟通。

You'll disrupt your flow if you're reaching out to people throughout the day.


12. Work around procrastination.

12. 克服拖延症。

Try Francesco Cirillo's Pomodoro Technique. Pomodoro is Italian for tomato, and the technique's name refers to the tomato-shaped cooking timer Cirillo used to break his work into 25-minute increments with five-minute breaks in between. You can use the same idea with your own increments, as long as they inspire bursts of hard work.


13. Break down a massive task into manageable blocks.

13. 将任务量大的任务分成几个小任务。

Alabama football coach Nick Saban follows a similar philosophy he calls the Process. Instead of having his players focus on winning the championship, he trains them to focus on only what is directly in front of them.


14. No two tasks ever hold the same importance. Always prioritize.

14. 没有两项工作是同等重要的。权衡轻重缓急。

Daily to-do lists are effective ways of scheduling your day. Just do what you can to keep bullet points from making "clean desk" on par with "file taxes."


15. Always know the one thing you really need to get done during the day.

15. 清楚你当天必做的一件事情。

Determine which task in front of you is most important, and focus your energy on getting that done as soon as possible.


16. Learn to make use of other people.

16. 学会让别人帮你做事。

To be truly efficient, get over the fear of handing off work to someone else.


17. Turn the page on yesterday. Only ever think about today and tomorrow.

17. 翻过昨天,只想今天和明天。

Don't distract yourself with either the successes or failures of the past. Focus instead on what's in front of you.


18. Set deadlines for everything.

18. 为每件事都设一个最后期限。

Spending too much time on a project or keeping it on the backburner for too long will lead to stagnation. Get things done and move on.


19. Always take notes.


Don't assume you'll remember every good idea that comes into your head during the day. It doesn't matter if it's a notebook, whiteboard, or an app like Evernote--just write stuff down.


20. Write down any unrelated thoughts that pop up when you're in the zone, so that they don't linger as distractions.

20. 工作的时候记下任何突然出现在脑子里的想法,这样它们就不会停在脑子里让你分心了。

You'll get them out of the way without losing them.